TIMETOACT GROUP connects work and finance with Timesheets

The hidden cost of fragmented time tracking

At TIMETOACT GROUP, time is money – literally. As a leading IT services provider specializing in cloud platforms and digital solutions for enterprise, every hour worked needs to be accounted for, whether it’s billed to a client or allocated to an internal initiative. But until recently, the process was fragmented and time-consuming.

Employees were entering the same worklogs in multiple systems – Jira, SAP, and spreadsheets – leading to errors, delays, and frustration. Missing or misreported hours created knock-on issues for payroll, invoicing, and project reporting.

The cost of something simple like tracking time shouldn’t be underestimated. With more than 300 team and project leads – and 1,400 team members overall – the catworkx team estimated the task took at least 15 minutes per team member per week. That’s about two hours each month per person. 

That adds up to about 20,000 hours per year across all 1,400 team members. Depending on average hourly rate, that could total anywhere from $800k to $1.2M annually.

The company needed a scalable, reliable way to unify time tracking across tools and teams and reduce costs – without adding more administrative overhead.

The solution: Timesheets, Jira, SAP, and Personio

TIMETOACT GROUP brought in experts from catworkx to implement a fully integrated time tracking solution centered on Timesheets, with real-time sync to SAP and Personio for payroll, invoicing, and overtime classification.

Timesheets allows users to track time directly in Jira as they work. With automation, smart suggestions, and approval workflows, the solution reduces friction and improves accuracy – while supporting the needs of finance, HR, and project teams.

“Integrating Timesheets with SAP wasn’t just a technical upgrade – it was a step-change towards operational excellence and enabling our group-companies to jointly deliver value to our customers.”

Sascha Wadenpohl, Chief Delivery Officer at TIMETOACT GROUP

Key capabilities and integrations include:

• Real-time data sync with SAP and Personio Time data is automatically categorized for payroll, customer invoicing, and overtime tracking – eliminating redundant data entry and reducing errors.

• Smart worklog suggestions Seamless integrations with tools like M365 Calendar, Slack, Structure, VS Code, GitLab, GitHub, Bitbucket, Chrome, Firefox, and Jira provide context-aware suggestions that help users fill in timesheets based on real activity.

• Microsoft Teams notifications Employees and project managers receive instant alerts about incorrect worklogs or when project hour limits are exceeded – enabling continuous, real-time correction and control.

• Streamlined approvals Once worklogs are submitted, team leads can review and approve time entries quickly, ensuring full visibility and accountability.

With this integrated setup, teams can focus on delivering value instead of chasing down time entries – and finance and HR get the accurate data they need to close the books faster.

About Timesheets

Timesheets is the #1 time tracking solution for Jira, trusted by more than 20,000 teams worldwide. It enables users to log time where work happens, supports enterprise-grade approval workflows, and integrates with finance, HR, and billing tools.

With Timesheets, organizations can:

• Automate time capture with smart, contextual suggestions

• Report on time across teams, projects, and portfolios

• Stay compliant with company policies and regulations

• Connect time data to financial systems for accurate billing and payroll

Learn more: Jira Time Tracking with Timesheets

Partner spotlight: catworkx

As a trusted Atlassian and Tempo partner, catworkx led the implementation of the Jira-Tempo-SAP-Personio integration for TIMETOACT GROUP. From discovery and configuration to deployment and ongoing support, catworkx ensured a smooth rollout and quick time to value.

Their expertise in scaling Atlassian solutions across large enterprises helped TIMETOACT unlock the full potential of Tempo while streamlining operations across finance, HR, and project management.

“With the power of the Tempo tools, integrated with catworkx’s middleware, and leading HR tools, that is a powerful combination. Saving businesses time and money – and leveling up teamwork – is what we do at catworkx.” – Andreas Krupp, catworkx

Make time tracking work for your business

Whether you're managing client delivery or internal operations, Timesheets helps you track time, optimize resources, and connect work to financial results.