How Kreatif uses Tempo Budgets and Timesheets together for manage their portfolio with ease

Background

Kreatif is a small company providing web development services. They work in agile project management and have developed their own CMS and constantly develop new features.

We had the chance to speak with project manager Toni Delgado, who oversees all tasks and projects, about they are using Tempo Budgets and Timesheets by Tempo for all their project management needs.

Before implementing Budgets and Timesheets, Delgado and the team were relying on Excel spreadsheets to keep track of expenses and budget. Tracking all expenses and costs with many different Excel sheets can be a hassle and inefficient.

Delgado needed a simpler way to get an overview of work done and hours spent on a project, as well as to be able to simply combine that data with the revenue, in order to stay on top of their budget.

What the Tempo toolkit brought to Kreatif

As a project manager, Delgado identifies one of the main benefits of implementing Budgets and Tempo was giving him greater control of the production process. He says it has also helped the company structure the products and the teams, assisted the sales team to properly define their pricing, and deliver their work to their customers on time.

Delgado said that all team members are now logging their time with Tempo Timesheets on a daily basis, so that all work performed on a project is readily accessible at any given time, providing a strong overview of all hours spent.

He added that, when combined with all revenues, Budgets and Timesheets keeps them on track and within their budget.

Tempo Budgets helps Delgado keep track of revenues and costs on a larger scale and helps him, as a project manager, keep his team focused on the correct issues that will have the most impact of their workflow.

Tracking hours spent on work during the week with Timesheets has helped Delgado and his team understand where their working hours have gone, where their roadblocks are, and even how to estimate for projects in future from looking at how long each task took.

This has improved employee satisfaction, as each person has more control of their own time spent on a task within a project. It helps the team understand why and when they have to be more focused on specific tasks and projects.

Tracking time has also helped the company directly save costs by providing the truth about how much time a project and the tasks associated with it really takes, which has forced them to adjust their hourly rates as needed.

Better together

By combining Jira Agile with Budgets and Timesheets, Kreatif has better control of time used on tasks and projects. They use their historical data from previous projects to better anticipate the cost and time needed for new projects and are becoming more effective every month based on previous projects. It is easier for them to estimate a delivery date and, more and more often, they are able to deliver on the promised date, making their customers happy.  

Delgado finds that many of these benefits are the result of using the two products together. By connecting his teams, folios (projects), and user timesheets, he is able to control the health of any given project and he gets a heads up if there are red numbers ahead.

The features Delgado and the team found most useful were revenues and cost reports that Tempo Budgets offers, because they give them an early heads up on project revenues compared to costs. It also provides greater control of their resources, including how much time is still available on different projects.

Delgado said: “By combining Tempo Budgets with Timesheets, you get an even more detailed and accurate overview of all revenues and costs. It gives you better control of time spent on a task and, at the same time, more control the overall cost.

“Tempo Budgets is a robust and easy to use software that gives businesses a good overview of both costs and revenues, and a greater overview of time spent on a task or project.”