Time management isn’t as simple as waking up and changing your lifestyle - it’s a process that takes practice. Time management plays an important role in our lives; for us to be at our very best at what we do, regardless whether it is for work or leisure, we need to put time into our craft in order to reach our full potential. The advantages of time management are not limited to everyday endeavours (i.e. work, school, hobbies, etc.) - in fact, it can be instrumental in reducing our stress and anxieties. Everybody has the same 24 hours a day to make a difference in their own lives - it’s all about what you make of it. In our recent posts, we’ve looked at why time management can be difficult to master. This article will discuss a few things that you should consider if you wish to improve your time management skills.
Prioritize working out and a healthy diet
The fuel that your body requires can make a world of difference in terms of your level of productivity. We understand that it can be difficult to push yourself mentally and physically to establish a routine that focuses on health and exercise, especially after a long day at work. It is much easier to kick your feet up after work and order a large pizza to your door - temptation is often our worst nightmare. We’re not saying that you don’t deserve to spoil yourself - you do! However, it’s all about solidifying the process and putting yourself on a track to succeed. Eating a well-rounded breakfast, lunch and dinner, and consuming healthy snacks throughout the day will provide you with clean energy. Exercising on a routine basis has been known to increase levels of serotonin in your brain, as well as improve blood circulation, lower blood pressure, and increase the functionality of your lungs. Getting yourself into the habit of taking adequate care of your body and mind will improve your overall productivity.
Make sure you take full breaks
Once again, you need to be fully committed to being more productive in your everyday life to make this happen. What so often occurs is that workers will work overtime to complete projects and tasks, and sometimes, this results in sacrificing due diligence and professional integrity. Whether you’re trying to be productive at home or in the workplace, it’s imperative that you put time aside for breaks. How you decide to do so is up to you, whether you enjoy pursuing personal interests (i.e. reading a book, listening to a podcast, drawing, etc.) or engaging in physical activities (i.e. going for a walk around the block, going for a sprint, doing a few pushups, etc.). Being able to take your mind off of your tasks is good for your mental health and the overall quality of your end-product. When your mind is focused on perfecting something, it can be difficult to gain perspective and fresh ideas that may invigorate your senses. It’s necessary to take breaks to refuel and recharge your brain, and doing so will pay dividends in terms of your productivity.
Organization is key
We’ve discussed the importance of organizational skills in previous blogs, but it’s worth addressing once more. Everything you do in life is made easier and more enjoyable when you’re organized. From the daily routine you live by (i.e. waking up at the same time every day, cooking a healthy breakfast etc.) to the organizational practices you follow in the workplace (i.e. being able to locate work materials & information) you will find that everything works at a steadier pace when you’re following a routine.
Being disorganized will cost you precious time. For example, if you spend 10-15 minutes each workday searching for a document that could have been found if you had properly labelled it, you could end up wasting an hour’s worth of productivity every week. It’s also entirely possible to be disorganized in this digital age, with untitled or improperly titled documents loosely scattered over the desktop of your computer. Clean up your desktop, title all of your folders/programs and begin starring particularly important files.
Review your day
Self-reflection is a great way to grow your skills and it allows you to focus on self-improvement. If you approach each day as if you are infallible or that one mishap will derail all of the progress you have ever made, you will not see positive results. It’s important for you to focus on the overall process of trying to improve your time management skills and not allowing one mistake to cloud how well you’re doing. Monitor your day-to-day activities and if you catch yourself slacking off, be sure to write down how much time you spent doing so. When you are productive, and you feel you have accomplished quite a lot, be sure to document that as well. Write down the times of day you felt you were most productive, and also the times that you felt the most uninspired or unmotivated. Do this for about a week, and then try to make connections with why you felt a certain way at a certain time and then, going forward, make adjustments to your daily routine. Remember: productivity is not a sprint, it's a marathon. You need to pace yourself to keep yourself fresh, creative and - most importantly - effective!
We at Tempo work hard to get people on the right track at work. With time tracking software, you can monitor your tasks and working hours, generate reports on how your time has been spent, and keep team members up-to-date with project progress. For more information on time tracking software, contact Tempo today!